Filming on Campus

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Scouting Tours

To schedule a scouting tour, email events@tcu.edu to see what spaces are possible for the production.

Filming Requests

After scouting or if the ideal locations are already known, the following process to be approved to film on campus is:

1. Submit the University Events filming request form.
   1. Include a copy of current COI that meets risk management minimums
      1. Film trucks: Any vehicles associated with the filming will require the COI to have auto coverage and worker’s compensation as a part of its COI.
   2. University Events will verify the preferred venue, dates, times and necessary campus partners and associated fees by putting the information into a quote for the filming crew to accept and complete the contract process.

Depending on the nature of shoot, the production team may be asked to send a copy to events@tcu.edu of the script or storyboard at least 30 days prior to the shoot. The University Events team member will communicate with the production team if this is necessary.

Use of TCU Logos and Marks

1. If the production is using any branding or recognizable aspects of TCU, the production team will work with University Events to ensure that approval for the appropriate marks and logos are used.
   1. Commercial Use of the TCU logo or marks: Commercial use covers use of any TCU logo/mark on a product directly or indirectly connected with any business or on an item intended for profit.Any commercial use of university marks requires prior approval and contractual or licensing agreement. The form is required to be completed prior to the shoot 30 days prior. Using TCU logos or marks are subject to additional fees.
   2. Non-Commercial Use of the TCU logo or marks: Any requests for non-commercial use are very rare. Email events@tcu.edu to inquire about non-commercial use of any logos or marks.

Participant Recruitment

• Eligibility: Productions on campus may utilize TCU students, faculty, and staff as actors or extras.
• Recruitment Responsibility: Securing all student, faculty, or staff talent is the sole responsibility of the production.
• Voluntary Nature: Any individual participating in a production does so strictly as a private person.
• No Requirement: Participation is entirely optional; it is never a requirement of an individual's status, employment, or enrollment at the university.

Minors as Actors or a part of a filming or production shoot

Should there be any minors hired as a part of the production, then the production team must adhere to the Protecting Minors on Campus. A list of all minors involved will need to be provided to University Events if this applies.

Student Filming Requests

Current students may film on campus if they are filming specifically for a class project. Registered student organizations may also film on campus if the footage will be posted solely to their website or social media pages. Filming must not be disruptive, violate any other university rules, inconvenience members of the university community or create a safety hazard.

Locations

Students are responsible for obtaining permission from the appropriate department(s) in areas of campus where they wish to film. If questions or issues arise, students are encouraged to seek the assistance of the faculty member(s) who assigned the project.

Logistics

Student film productions will need to provide a list of involved students and locations where the film will be shot and screened and shared at least 48 business hours to University Events. Should there need to be an escort or chaperone, the location venue will coordinate chaperoning and the schedule that is needed and the availability of the requested locations.

Students wishing to film for other purposes must fill out the request form located under “Outside Groups.”

Media and News Outlet Coverage Requests

If you are a news media outlet and have questions or require assistance in coordinating a video or photo shoot, please contact the TCU News Team at news@tcu.edu or 817-257-6397.

Drones at TCU

TCU values the safety, security and privacy of our community. The use of any unmanned aircraft systems (UAS, also known as drones) is prohibited on campus, unless approved by Risk Management.

To apply for UAS use on campus, you must:

• Complete the process below at least 30 days in advance of the filming or photo shoot date.
• If filming for commercial use, work with Marketing to complete the Filming Location Request and complete the Risk Management approval process below.
• Provide a certificate of insurance ($1 million liability insurance policy, $1 million drone liability coverage, TCU named as additional insured).
• Sign a contract outlining the details of the agreement.
• Adhere to all TCU and Federal Aviation Administration (FAA) regulations regarding UAS use.

Approval Process

Step 1: Please complete the Initial Request Form.

Step 2: Complete TCU UAS Questionnaire.

Step 3: Risk Management decision regarding the UAS request will be provided within 5 business days of the submitted TCU UAS Questionnaire.

FAA Unmanned Aircraft Systems (Drone) Regulations

Any individual found in violation may be fined up to $500, as defined by Texas law, in addition to other sanctions deemed appropriate by proper authorities. Any operator of a UAS must also follow all applicable state and federal laws pertaining to such operation. Detailed information regarding federal regulations on the use of UAS is available on the Federal Aviation Administration website.

Any operator of an unauthorized UAS will be held responsible for any injuries or damage caused by the UAS.